Your privacy is not just a priority to us—it’s crucial. We’ve designed this notice to be as straightforward as possible, explaining what personal data we collect, why we need it, and how you can manage your information rights.
Who We Are: Binalyze OÜ specializes in providing cutting-edge forensic solutions to both individuals and businesses.
What We Collect: Your interactions with us might lead us to collect personal details like your name and contact information, as well as technical data such as your IP address and your activities on our site.
Why We Collect It: This information helps us not only to enhance our services and fulfill our contractual obligations but also to address your queries and keep you updated with relevant information.
Your Privacy Rights: You hold the right to review, amend, or remove your personal data that we hold. Moreover, you can oppose or limit how we process your information.
Get in Touch: Have questions about your privacy? Please contact us at [email protected].
This introduction is designed to give you a quick, clear understanding of our privacy practices. Read on for more detailed information.
Binalyze OÜ
Registry code: 14434021
Address: Hobujaama 4, 10151, Tallinn – Estonia
E-mail: [email protected]
Source: Personal Data you directly provide to us upon submitting your information via the Website.
Source: Personal Data you directly provide to us or Personal Data provided to us by the legal entity you represent.
Source: Personal Data you directly provide to us upon contacting us and the information we have obtained from publicly available resources, such as LinkedIn and HubSpot, and registrars, such as country specific commercial registrars.
Source: While you are browsing through the Website, the Website itself generates or collects the Technical Data from your device automatically.
Source: While you are using the Service, the product infrastructure itself generates or automatically collects the Usage Data.
| Processing purpose | Legal basis for the processing purpose | Personal Data used for the processing purpose |
|---|---|---|
Handling pre-contractual negotiations and communications, concluding of the contract and managing the contractual relationship | If you as a natural person wish to become or are already our client or partner and the enquiry or request is related to your potential or ongoing customer or partnering relationship with us, the legal basis is taking and implementing the pre-contractual measures of the contract or performing the contract concluded between us. If you as a representative of legal entity, who wishes to become or is already our client or partner and the enquiry or request is related to the legal entity’s potential or ongoing customer or partnering relationship with us, the legal basis is our legitimate interest in taking and implementing the pre-contractual measures of a contract or performing the contract concluded between the legal entity and us. Our legitimate interest in ensuring effective relations management with potential customers, partners and interested parties If you as a natural person wish to become or are already our client or partner and the enquiry or request is related to your potential or ongoing customer or partnering relationship with us, the legal basis is taking and implementing the pre-contractual measures of the contract or performing the contract concluded between us If you as a representative of legal entity, who wishes to become or is already our client or partner and the enquiry or request is related to the legal entity’s potential or ongoing customer or partnering relationship with us, the legal basis is our legitimate interest in taking and implementing the pre-contractual measures of a contract or performing the contract concluded between the legal entity and us. | Main Data, Communication Data, Contract Data |
Responding to your enquiries and requests submitted via the Website, live chat, or e-mail, including submissions regarding partnership and receiving a demo | If you as a representative of legal entity, who wishes to become or is already our client or partner and the enquiry or request is related to the legal entity’s potential or ongoing customer or partnering relationship with us, the legal basis is our legitimate interest in taking and implementing the pre-contractual measures of a contract or performing the contract concluded between the legal entity and us. | Main Data, Communication Data |
Performing the contract by delivering the purchased products (including providing you with free trial of our product), contacting you regarding the purchased products | If the purchase is submitted by a natural person, the legal basis is performance of contract concluded between us. If the purchase is submitted by a legal entity, the legal basis is our legitimate interest in performing the contract concluded between the legal entity and us. | Main Data, Contract Data, Communication Data |
Gathering information about you from publicly available resources and registrars for the purposes of creating client segments and customising the information we provide to you about our business | Our legitimate interest in ensuring effective relations management with potential customers, partners and interested parties | Communication Data |
Sending newsletters and other marketing information regarding us and our business via e-mail | Consent given upon subscribing to our newsletter | Main Data, Communications Data |
Administering newsletter subscription list | Our legitimate interest in ensuring valid legal basis for sending newsletters and recording given and withdrawn consents (subscriptions) | Main Data |
Diagnosing and repairing problems with the Website | Our legitimate interest in providing data security and preventing fraudulent actions related to the Website; ensuring the functioning of the Website | Technical Data |
Making available the basic functions of the Website and administering the Website, including gathering information about visitor’s navigation on the Website | Our legitimate interest in providing the Website and understanding use patterns of the Website to be able to better the Website and enhance the user experience | Technical Data |
Insurance and Risk Management | Our legitimate interest is to process personal data where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks and/or obtaining professional advice. | Usage Data |
Analysing the use of our products | Our legitimate interests in improving, upgrading, and enhancing our products | Usage Data |
Data exchange with our distributors and co-operation partners for facilitating the provision of our products | Our mutual legitimate interest in providing you with our product through our distributor or co-operation partner | Main Data, Contract Data |
Storing information containing Personal Data in our backup systems | Our legitimate interest in ensuring continuity and security of data processing operations | All data categories named in Section 3.1 |
Disclosing data to our service providers or law enforcement and supervisory authorities | Our legitimate interest in utilising the information technology infrastructure and services provided by our service providers or performance of our legal obligation | All data categories named in Section 3.1 |
Intra-group data disclosures and transfers | Our legitimate interest in utilising common technical infrastructure and performing internal administrative tasks | All data categories named in Section 3.1 |
Arrange the sale or merger of our company and provide information for conducting the legal or other audit and the data exchange thereof | Our legitimate interest in facilitating proper due diligence process and business continuity by ensuring a successful merger, acquisition or restructuring of the company | All data categories named in Section 3.1 |
Establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure in relation to our, our users’ or employees’ rights | Our legitimate interest in facilitating effective establishment, exercise, or defence of legal claims | All data categories named in Section 3.1 |
At Binalyze, your privacy is our priority. We share your personal data only when necessary and under strict safeguards to protect your privacy. Here’s a clearer look at how we handle this:
Service Providers: We partner with various service providers who assist us in managing our day-to-day business operations. For example, we use Microsoft Azure for data hosting and HubSpot for marketing and customer relationship management.
Legal Requirements: We may be required to share your data with law enforcement or regulatory authorities if legally mandated or to protect our rights or the rights of others.
Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred as part of the transaction.
Our service providers are primarily based in the European Union and the United States. We ensure that all data transfers adhere to GDPR compliance standards, utilizing mechanisms like Standard Contractual Clauses approved by the European Commission.
We implement robust data processing agreements with all third parties to ensure your data is handled securely and in accordance with GDPR. Regular audits and compliance checks are conducted to maintain high standards of data privacy.
At Binalyze, we are dedicated to safeguarding your personal data. Our comprehensive data protection strategy is designed to ensure that your data is handled securely and in full compliance with the GDPR.
We have established stringent data processing agreements with all third-party service providers. These agreements mandate that third parties adhere to the same high standards of data protection that we uphold.
Each agreement includes specific terms that require third parties to implement appropriate technical and organisational measures to protect your personal data.
To continuously uphold our privacy standards, we conduct regular audits of our systems and those of our third-party providers. These audits occur at least annually and are performed by both internal teams and external independent auditors.
We also perform unscheduled compliance checks in response to new regulatory guidelines or significant changes in our processing activities to ensure ongoing adherence to legal requirements and best practices.
Our risk management process includes regular reviews of potential data security risks associated with both internal and external operations. This process helps us preemptively address vulnerabilities before they can impact data security.
We maintain a documented incident response plan that outlines procedures for managing data breaches, should they occur. This plan ensures a swift and structured response to minimise any potential harm to your personal data.
In the spirit of transparency, we commit to keeping you informed about significant changes to our data protection practices and the results of our audits, where applicable.
For further details on our data processing activities and the measures we take to protect your information, please contact our Data Protection Officer at [email protected].
These measures are part of our ongoing commitment to uphold the integrity and confidentiality of your personal data. By implementing these robust practices, we strive not only to meet but to exceed the regulatory requirements set forth by the GDPR.
| Type of the recipient | Purpose of disclosure |
|---|---|
Law enforcement and supervisory authorities | We disclose your Personal Data to law enforcement and supervisory authorities only if we are under a duty to disclose or share these data in order to comply with legal obligations (for example, if required to do so under applicable law, by a court order or for the purposes of prevention of fraud or other crime) |
Professional advisors (legal advisors, accounting, auditors etc) | In case not operating as data processors, conducting and supporting our regular business activities |
Providers of support services related to fulfilling the contract | For the purposes of performing our obligation related to the fulfilment of the contract we may disclose Personal Data to support service providers, such as payment service providers |
IT-service providers | In case not acting as data processor, providing IT solutions necessary for daily business functions |
Distributors and co-operation partners | Facilitating the provision of our products through our distributor or co-operation partner |
Group entities | Utilising common technical infrastructure and performing internal administrative tasks |
Potential business acquirers, investors, and business transferee(s) | If necessary and required for successfully transferring our business or for the purposes of mergers and acquisitions, your Personal Data may be disclosed to the specified acquirers and their representatives and / or legal counsels |
| Category of the authorised processor | Processing purpose | Safeguard | Location |
|---|---|---|---|
Providers of IT-services | Providing IT-solutions necessary for the daily business functions (e.g. Microsoft Azure) | Data processing agreements, standard contractual clauses | World-wide, including the USA |
Providers of marketing and customer management software services | Providing analytical insight and marketing tools for bettering daily business functions (e.g. MailChimp, HubSpot) | Data processing agreements, standard contractual clauses | World-wide, including the USA |
When a customer objects to one of our subprocessors, we handle the situation as follows:
By following these steps, we aim to maintain customer trust and satisfaction while ensuring compliance with data protection regulations and our contractual commitments.
This Notice may be amended or modified from time to time to reflect changes in the way we process Personal Data and, in such case, the most recent version of the Notice will appear on this page. Please check back periodically, and especially before you provide any new personally identifiable information.
Version: May 2024
